This guide will take you through the steps to set up the ability to cross-check the saved bank account number for your Payable Account with the bank account number found on the invoice being checked.
Note: This feature requires that the Bank Account numbers be set up in your Payable Accounts. This number will be used as a reference point during the cross-checking process.
1: Activate the Feature
- Go to Administration > Settings.
- Here, you'll find a checkbox labelled Check Bank Account Number when Checking Invoice. Tick the box to activate this feature.
- Click Save and Close.
2: Utilizing Auto Capture
When you're in the invoice-checking screen and a new invoice arrives, the auto capture feature will scan the PDF invoice for a bank account number and retrieve the necessary information.
3: Verification and Error Handling
When the invoice is checked, if the bank account number found on the invoice differs from the bank account number saved in the Payable Account details, the system will flag an error message saying: Bank account number found on invoice does not match the saved bank account number. Would you like to proceed?
At this point, the user has two options:
- Click Yes: This option allows the user to continue and check the invoice for approval, knowing that there is a mismatch in the bank account number.
- Click No: Selecting No will not check the invoice, and keep the user in the check screen, giving them the opportunity to review and edit the bank account number on the Payable Account, if necessary.
TIP: To read about reviewing and updating the bank account for the Payable Account that will be transferred from Lentune to your accounting system, click Transfer Payable bank account.
By following these steps, you can confidently check in invoices for approval, knowing that the bank account number for the Payable Account is correct and matches the number on the invoice for payment. This will help maintain the integrity of your records and ensures that your financial data is accurate and up to date.
Need more help? We’re here! We hope our article was helpful! If you need more info or want to connect, drop us an email at support@lentune.com.
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Last updated: 25 October 2023