When a public holiday falls within a pay period, you can configure Lentune to automatically create a time sheet entry for that public holiday.
Configure Timesheet Manager Settings
Configure Time Sheet Manager Settings
To set this up, go to: Settings > Time Sheet Manager
- Tick “Auto create public holiday entries”.
- Search for a “Default public holiday time sheet entry type”.
- You can create a new “entry type” called “Public Holidays” from this screen by clicking the + icon. If you are creating a new entry type, ensure you tick the box that marks this as a “leave” type.
- Save and close.
Note: Ensure your users belong to a “User Group” that specifies which public holidays apply to them. Instructions below.
Assign Public Holidays to User Groups
Go to: Time Sheet > User groups
- Search for and select the user group. Double click to edit it.
- In the “Working days” area, search for an existing definition, and edit it by clicking the pencil icon
, or create a new one by clicking the + icon. - Go through and tick the applicable holidays (don’t forget about regional holidays!).
- Save and close.
Expected Outcomes
If a user has created at least one regular timesheet entry during a pay period that includes a public holiday, Lentune will automatically add a public holiday entry for that pay period.
- These automatically generated entries are set to DRAFT and must be submitted, before they can be approved and processed.
- You can find them in the Approve Time Sheets screen — make sure to untick “show just my approvals” to see them.
- A time sheet approver can double-click the public holiday entry to submit it on behalf of the user.
In the above example, Dolly Parton created regular time sheet entries for the 21st – 24th of December, and Lentune automatically created the draft entry for Christmas Day. Either Dolly Parton or the approver will need to “submit” this entry, before it can be approved.
FAQs
Q: Why hasn’t Lentune automatically generated a public holiday?
A: Lentune only creates a public holiday entry if there’s already at least one non-public holiday entry in that pay period. If no other entries exist, Lentune assumes the public holiday isn’t needed.
Q: I’ve updated my settings, edited my user groups, and created a regular time sheet entry for this time period, why is it still not working?
A: The automatic public holiday settings are not retroactive, which means that it will only apply to future public holidays. They don’t affect current or past pay periods. You’ll need to manually add entries for this instance.
Q: I accidentally deleted a public holiday entry, will Lentune regenerate it?
A: No. Public holiday entries are generated only once. If you delete one, you’ll need to recreate it manually.
Q: How can I submit public holiday entries if my timesheet entries require a project and cost code?
A: You can set a default “empty” project, and/or “empty” cost code to assign public holidays to.
Q: Why I can’t find the public holiday entry when I search for leave requests?
A: That’s because users don’t technically request public holidays. Instead, public holidays are considered a time sheet entry, and can be found in the time sheets area.
Need more help? We’re here! We hope our article was helpful! If you need more info or want to connect, drop us an email at support@lentune.com.
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Last updated: 07 March 2025