Using the Time Sheet Module
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      3. Using the Time Sheet Module

      Entering Overnight Time in Timesheets

      Following these clear steps will help ensure that your time entries are accurate and properly reported.

      Step 1: Enable Overnight Time Entry

      Before you can enter overnight time, ensure that the feature is enabled in the timesheet module. This setting allows users to input time worked past midnight.

      Step 2: Entering Time for Overnight Shifts

      When entering time for shifts that cross over midnight, follow these guidelines:

      1. Identify the Shift Start and End Times:

        • For example, if you worked from 8 PM on February 15th to 4 AM on February 16th, note these times.

      2. Input the Time in the Timesheet:

        • Enter the start time (8 PM) and the end time (4 AM) in the timesheet.

        • The system will recognize this as an 8-hour shift on February 15th for reporting purposes.

      3. Tick the 'Entry for the Following Morning' Box:

        • There will now be a tick box labeled 'Entry for the Following Morning'. This box should ONLY be ticked if the entire entry is past midnight but is to be included in the shift that commenced before midnight.

      Step 3: Handling Multiple Coding for Overnight Shifts

      If your overnight shift involves multiple coding (e.g., working on different tasks), follow these steps:

      1. Record Each Task Separately:

        • For instance, if you worked from 8 PM to 1 AM on one task (e.g., Windows) and then from 1 AM to 4 AM on another task (e.g., Electrics), you will need to enter these separately.

      2. Date the Second Entry Correctly:

        • For the second entry (Electrics), ensure that you date it as February 15th (and tick the ‘Entry for the Following Morning’ box. This keeps the entire shift together and ensures that any allowances are assigned correctly.

      Step 4: Review Your Entries

      After entering your time, double-check the following:

      • Ensure that the total hours reflect the entire shift accurately.

      • Confirm that the dates for each entry are correct, especially for tasks that span across midnight.

      Conclusion

      By following these steps, you can accurately enter overnight time in the timesheet module. This will help maintain proper reporting and ensure that all allowances are assigned correctly.