How the Claimable amount on a Head Contract Claim is calculated

The Claimable amount on a Head Contract claim line is created from the calculations as  below, depending on where the figures have been generated.

This is shown on the Head Contract > Claims tab > Edit Receivable Claim screen.

Claimable amount from Supplier invoices is included if:

• The Invoice has been checked in and is not a claim invoice or a retention invoice, and,
• The transaction date aligns with the end of claim date (inclusive).

Claimable amount from Expenses is included if:

• The date of the expense is earlier or equal to the final claim date, and,
• The expense has been Submitted.

Claimable amount from Time Sheets is included if:

• The Time sheet date is earlier or equal to the final claim date, and
• The Time sheet has been Submitted.
• If a charge out rate has been set, the time sheet uses this rate to calculate the costs. If a charge out rate has not been set, then the user rate that has been set on the User Group or the User is used.

Claimable amount from a Payable Claim is included if:

• The amount has been Checked, and,
• The Claim end date is earlier or equal to the Head Contract claim end date.
• If the Claimable amount has been approved, the amount included is the approved amount, or,
• If the Claimable amount has not been approved, the amount included is the claimed amount.

How the margin is applied

• You can set the margin on the contract lines so that the margin is automatically added to the claimable values.
• Alternatively you can add the margin as a separate line and set all other lines to a margin of zero. The margin will need to be calculated manually after each claim.

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Last updated: 17 January 2024