Payable Manager

Month End Date

The Payable month end. When the payable month is closed this will be updated.

Rounding General Ledger Account

The GL used for rounding.

Default Cash Book Bank Account

The default cashbook bank account.

Permitted Rounding Variance Amount

The acceptable level of rounding variance when approving invoices.

Last Purchase Order Number

The last PO number used, meaning the next PO will be the next number in the sequence. This can be changed as long as you ensure the numbers won’t repeat or overlap.

Credit Request Non Stock

Stock code for a credit request.

2 characters must be entered to start a search. Only stock codes will be searched until the search contains a space or multiple words. Only then will the description be searched.

Default Restocking Fee Stock

Stock code for a restocking fee.

2 characters must be entered to start a search. Only stock codes will be searched until the search contains a space or multiple words. Only then will the description be searched.

Purchase Order Code Style

You can choose to have your POs prefixed by the branch code and suffixed by the staff code or you can opt to just use the branch code prefix with no staff code suffix.

Non Contract Default Buy Price Method

The stock search returns (among other things) the cost price. That cost price is calculated using a set method. Here you have the option to choose the method. If set to Lower Of Standard If Zero Purchased Received, then the price is the standard cost price (unless it’s zero) or the last purchased cost price (unless it’s zero) or the last received in cost price.
If set to Purchased, the price is the last purchase cost price.
If set to First Non Zero Of Purchased Received, the price is the last purchase cost price (unless it’s zero) or the last received in cost price.
If set to First Non Zero Of Purchased, it’s the last purchase cost price.

Remittance Advice From Staff

The staff member remittance advices are sent from.

Purchase Order Staff Must Be Entered

If ticked, the Entered By field on a PO is mandatory.

Assign Purchase Order Staff To Received In Packing Slip

No longer used.

Purchase Orders Must Be Priced

If ticked, a PO can’t be sent to the supplier if the item has a zero price.

Show Both Supplier And Our Stock Code On Purchase Order

If ticked and the item has a Manufacture Marking, that code will appear on the PO along with the Code in brackets.

Allow Out Of Branch Payable Contracts

No longer used.

Restrict Payable Account Lookup To Input Branch

If ticked, users can only search for Payables which belong to branches they have input branches for.

Ignore Last Purchase Price Check When Approve Payable Invoice

On the Approve Payable Invoice Screen, if you try to edit a line where the stock’s last purchase cost price is less than the discounted price, you’ll get a pop-up asking you to confirm if you want to continue. If this checkbox is ticked, you won’t get that pop-up. It will just proceed.

Create Payable Account If Invoice For Different Company (Invoice Automation Only)

If ticked, when sending an invoice from the invoice automation system to the Lentune ERP system, it will change the payable account to one belonging to the same entity but a different company if the invoice is for a different company.

Payment Processing Auto Post Transaction

When in Pay Accounts and approving transactions, this will automatically post the transaction(s) back to the payable account, assuming these payments will be made.

Payment Processing Auto Create Bank File

When in Pay Accounts and approving transactions, this will automatically create a bank file for download when you confirm payment.

Payment Processing Auto Present Transaction

When in Pay Accounts and approving transactions, this will automatically mark the cashbook transaction as being presented.

Customs GST GL Account

The GL account for customs fees.

Freight GL Account

The GL account for  for additional freight charges.

Freight GST GL Account

The GL account for GST on additional freight.

Tax Code For No GST

The Tax code for No GST.

Current Terms And Conditions File

You can upload your Terms and Conditions document.

Consolidate Payable Account With Same Entities

This allows you to consolidate Payables Accounts that have been set up with the same Entity.

This starts as soon you click the button. There is no Are you sure? confirmation.